MS WORD Shortcuts

1. File Operations

Shortcut	Function
Ctrl + N	New document
Ctrl + O	Open document
Ctrl + S	Save document
F12	Save As
Ctrl + P	Print document
Ctrl + W	Close document
Ctrl + F4	Close Word window
Alt + F4	Exit Word
Ctrl + Q	Remove paragraph formatting
Ctrl + Shift + S	Apply styles

2. Editing

Shortcut	Function
Ctrl + A	Select all
Ctrl + C	Copy
Ctrl + X	Cut
Ctrl + V	Paste
Ctrl + Z	Undo
Ctrl + Y	Redo
Ctrl + F	Find
Ctrl + H	Replace
Ctrl + Backspace	Delete previous word
Ctrl + Delete	Delete next word

3. Text Formatting

Shortcut	Function
Ctrl + B	Bold
Ctrl + I	Italic
Ctrl + U	Underline
Ctrl + Shift + W	Underline words only
Ctrl + Shift + D	Double underline
Ctrl + Shift + >	Increase font size
Ctrl + Shift + <	Decrease font size
Ctrl + =	Subscript
Ctrl + Shift + +	Superscript
Ctrl + Spacebar	Remove font formatting

4. Paragraph Formatting

Shortcut	Function
Ctrl + E	Center align
Ctrl + L	Left align
Ctrl + R	Right align
Ctrl + J	Justify
Ctrl + M	Increase indent
Ctrl + Shift + M	Decrease indent
Ctrl + T	Hanging indent
Ctrl + Shift + T	Remove hanging indent
Ctrl + 1	Single line spacing
Ctrl + 2	Double line spacing

5. Navigation

Shortcut	Function
Ctrl + Left/Right Arrow	Move one word left/right
Ctrl + Up/Down Arrow	Move up/down one paragraph
Ctrl + Home	Move to start of document
Ctrl + End	Move to end of document
Page Up	Scroll up one screen
Page Down	Scroll down one screen
Ctrl + Page Up	Move to top of previous page
Ctrl + Page Down	Move to top of next page
Shift + F5	Go to last change

6. Working with Tables

Shortcut	Function
Tab	Move to next cell
Shift + Tab	Move to previous cell
Alt + Home	Move to first cell in row
Alt + End	Move to last cell in row
Alt + Page Up	First cell in column
Alt + Page Down	Last cell in column
Ctrl + Tab	Insert tab in cell
Alt + Shift + Arrow	Resize rows/columns
Ctrl + Shift + Enter	Insert column break
Alt + Shift + F1	Previous table field

7. Styles & Headings

Shortcut	Function
Ctrl + Shift + N	Normal style
Alt + Ctrl + 1	Heading 1
Alt + Ctrl + 2	Heading 2
Alt + Ctrl + 3	Heading 3
Ctrl + Shift + L	Apply bullet style
Ctrl + Alt + K	Format painter
Alt + Ctrl + Shift + S	Open styles pane
Ctrl + Shift + C	Copy formatting
Ctrl + Shift + V	Paste formatting
Alt + Ctrl + 5	Heading 5

8. Review & Proofing

Shortcut	Function
F7	Spelling check
Shift + F7	Thesaurus
Alt + Ctrl + M	Insert comment
Ctrl + Alt + O	Outline view
Alt + Ctrl + I	Print preview
Ctrl + Shift + E	Track changes
Alt + Shift + C	Close reviewing pane
Ctrl + Shift + G	Word count
Alt + Shift + E	Edit comment
Ctrl + Alt + A	Accept changes

9. Inserting Items

Shortcut	Function
Ctrl + Enter	Insert page break
Ctrl + K	Insert hyperlink
Alt + Shift + D	Insert date
Alt + Shift + T	Insert time
Alt + Ctrl + F	Insert footnote
Alt + Ctrl + D	Insert endnote
Alt + Shift + R	Insert reference
Alt + Ctrl + I	Print preview
Ctrl + Alt + L	Insert list
Ctrl + Shift + F7	Update fields

10. Miscellaneous

Shortcut	Function
F1	Open Help
Alt	Activate ribbon shortcuts
Alt + Shift + T	Insert time field
Alt + Shift + D	Insert date field
Ctrl + Alt + V	Paste special
Ctrl + Shift + F	Font dialog box
Ctrl + Shift + P	Font size dialog
Alt + Ctrl + Shift + S	Styles task pane
Ctrl + F1	Show/hide ribbon
Alt + Shift + F1	Next field